Compensatory Time Off

Make Your Meetings More Active

  • Include items on your meeting agenda that require participants to get out of their seats (breakout groups, stand and write ideas on an easel).
  • Choose movement friendly meeting locations (walkable neighborhoods, on-site gym, nearby park).
  • Hire a professional instructor (pilates, yoga, tai chi, stretching, Zumba) to lead a class before or during the meeting.
  • Point out the stairs and encourage attendees to use them. Consider including the location of stairs in meeting directions or putting arrows to the stairs in front of elevators.
  • Organize a group walk early in the morning, during a break or before/after dinner.
  • Consider incorporating standing ovations after each speaker to encourage participants to stand and stretch.

Standing Breaks

  • At least once an hour, participants should be encouraged to stand up to improve blood circulation, boost metabolism, and relieve physical discomfort from sitting for prolonged periods of time.
  • Announce that it is fine to stand up and move around, as needed. If possible, provide raised tables for those electing to stand during the meeting.

Stretch Breaks

  • Stretch breaks help participants wake up their bodies and minds.
  • Encourage people to stand up and stretch in place.
  • Try playing a Healthy UC Davis WakeBreak video! These instructor-led stretch videos range from 4 to 15 minutes. 

Breathing Exercise

  • Focused breathing is an energizing activity that can help relax and clear your mind. Simply inhale for four seconds, hold it for seven seconds, and exhale for eight seconds.

Suggested Activity Agendas

LENGTH OF MEETINGSTANDING BREAKSTRETCH BREAKSBREATHING BREAKSMOVEMENT BREAKSWALKING BREAKS
50 - 60 minx x  
2 - 4 hoursxxxx 
All Dayxxxxx

Choose whether to compensate premium overtime with pay or compensatory time off.

UC Davis campus and Health employees have different methods for requesting CTO. Refer to the resources specific to your department below.

Campus employees:

For UC Davis campus employees, the PPSM Compensatory Time Notification form is used to document the employee's agreement that the department can choose whether to compensate premium overtime with pay or compensatory time off. The CX, SX, F3, TX, RX or HX Compensatory Time Agreement form is used to document the employee's annual agreement on a method of compensation.

Unit Agreements:

For any questions, please contact UCDCampusELR@ucdavis.edu. 

Health employees:

For UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations. Once eligibility has been confirmed, Payroll will create a CTO bank for the employee. Health employees must submit a ServiceNow request for CTO.

ServiceNow:

For any questions, please contact hs-ucdhelr@ucdavis.edu.